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Who is required to fill out a W9?

Employers who work with independent contractors must provide them with a W-9 form to fill out before starting work. There are specific criteria for who is classified as an \u201cindependent contractor\u201d and will need to fill out a W-9 form.

Why does my vendor need a W9?

Trades or businesses need to get W9 Forms from U.S. vendors to prepare information returns like Form 1099-NEC and 1099-MISC required by the IRS to report calendar year amounts paid to them of $600 or more or amounts of backup withholding of federal income taxes.

How do I ask for a W9?

Explain why you're asking for a W-9 Be transparent when asking for a completed W-9. Explain that you suspect a business relationship with the vendor might result in a required Form 1099 filing, at which point you'll need the information on the W-9.

Why would a vendor request a W9?

IRS Form W-9, Request for Taxpayer Identification Number and Certification, is used by businesses to get tax information from external parties. The information provided on Form W-9 informs the company of what information to include in the Form 1098 or Form 1099.

How do you email a W9?

The W-9 contains sensitive information that should be kept private and secure. Don't send your completed W-9 as an unsecured or unencrypted email attachment. Instead use secure methods of transmission, such as hand delivery, mail, or encrypted file attachments to an email to the person who requested it.

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How do I know if I need a W9 from a vendor?

When does my business need a W-9 from a vendor? Businesses are required to provide a 1099-MISC or 1099-NEC (as of 2020) to any vendor who receives payments totaling $600 or more over the course of the year for services whether or not a vendor has been asked for or provided a W-9 form.

When should I ask for a W9 form?

Who Needs to Complete Form W-9? You will usually submit a W-9 form when you engage with a company where reporting information to the IRS might be necessary, such as receiving payments for services you provide as an independent contractor, paying interest on your mortgage or even contributing money to your IRA account.

Why is someone requesting a W9?

US financial institutions ask you to complete Form W9 in order to obtain your personal identifying information (name, address, tax ID) to report income paid to you to the IRS, such as interest, dividends, capital gains, cancellation of debt, royalties, rents, etc. or income paid by you to the institution, such as ...

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