Form: Verbal Warning - NamHR 2025

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How to issue a verbal warning Take the employee into a private room. Always discuss issues with employees in a private office/room or video call (if your company is remote). State the issue clearly. Discuss the changes they should make. Provide a timeframe for correction. State consequences. Provide support for change.
Present the issue: Clearly explain the problem, how it affects the team or company, and what behavior needs correction. Provide the written warning: Give the person a formal written document that outlines the issue, expectations for improvement, and consequences if it continues.
Verbal warnings can be given for misconduct which might not seem extremely serious, but nonetheless should be dealt with. There are two types of verbal warning: formal and informal. An informal verbal warning is normally used for minor or less-serious misconduct.
It is a simple matter of stating that you wish to appeal the warning, and then listing the reasons why you do not agree with it or what was said. It is quite an easy thing to do -- you state why you disagree with the employers version of events, provide your side of the story and ask them to reconsider their decision.
A verbal warning is usually an informal warning. Even though its not a formal written warning, its still a good idea to document a verbal warning. This information helps you track the employees development, and it can be important if you fire the employee in the future.
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A verbal warning is where an employer verbally informs an employee that in the event that their work, behaviour or actions within the workplace dont change or improve, the employee may face further, more severe sanctions.

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