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Customer Guide Mailpiece Design

Customer Guide Mailpiece Design 2025

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The document is a customer guide on Presort Services, focusing on mailpiece design and automation compatibility for the United States Postal Service (USPS). It outlines the requirements for creating automation-compatible mail, including specifications for letters, cards, flats, and self-mailers. The guide emphasizes the importance of addressing accuracy, proper placement of address blocks, and adherence to USPS guidelines to qualify for postage discounts. Additionally, it provides resources and references to USPS publications for further assistance in mailpiece design.

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Got questions?

We have answers to the most popular questions from our customers. If you can't find an answer to your question, please contact us.

What is the proper layout of an envelope?

Envelopes: Write your address (the return or sender address) in the top left corner. Write the delivery address (the recipient address) in the bottom center.

What is MDA USPS?

Mailpiece Design Analysts (MDA) are specially trained postal employees who can answer your questions regarding mailpiece design, including Reply Mail. These employees provide advice and evaluate mailpieces for automation compatibility and automation-based prices.

What is the OCR read area for USPS?

On a letter-size piece, the entire delivery address should be within the Optical Character Reader (OCR) read area, which is defined as follows: Left: 1/2 from the left edge of the piece. Right: 1/2 from the right edge of the piece. (The Postal Service recommends 3/4 because of lead edge fold over.)

How is mail supposed to look?

Write the return address in the top left corner. Write the recipients address slightly centered on the bottom half of the envelope. Place the stamp in the top right corner.

What should the outside of an envelope look like?

When sending an envelope, its important to include the senders full name and address, the recipients full name and address, and any postage. The senders name and address generally go in the top left corner of the envelope. The recipients name and address should be in the lower center of the envelope.

What are the rules for postcard designs?

Postcard Mailing Design Guidelines Direct mail postcards must be at least 3-1/2 x 5. To qualify for First Class rates, they can be no larger than 6 x 9. Keep any wording, logos or other important art 1/8 from the edge. If its closer than that, it may get trimmed off during the printing process.

How do I check a piece of mail?

Using the tracking numbers, you can check the delivery status online at USPS Tracking. If sent with First-Class Mail service and also has a trackable service (i.e., USPS Tracking service, Signature Confirmation, or Certified Mail service), you can check the delivery status online at USPS Tracking.

Customer Guide Mailpiece Design 2025

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