SOURCES SOUGHT / REQUEST FOR INFORMATION (RFI ... 2025

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Below are the four steps to creating an RFI document to help you find the right contractors for your next project. Create a statement of need. Add your company information. Include important project details. Attach a response section.
A good RFI should include questions and parameters to help suppliers respond with basic yet relevant information. The RFI response should give buyers enough detail to shortlist potential suppliers and proceed with vendor selection as part of an intelligent procurement process.
How to create an RFI document Create a statement of need. Before doing anything else, youll need to fill out the statement of need in your RFI document. Add your company information. Include important project details. Attach a response section.
RFIs gather crucial market insights and vendor capabilities to inform the procurement strategy. RFOs provide flexibility for vendors to submit creative solutions, often used when the specific approach is yet to be determined.
RFIs dont need to be complicated and shouldnt be long, but they should usually contain at least these seven key components. Contact information. Project details. Scope. Requirements and deliverables. Evaluation criteria. Project timeline. Give specific requirements. Use clear formatting.

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An RFI, or request for information, is a questionnaire document that asks suppliers for general information about their company and the solutions they provide. Because each prospective vendor answers the same questionnaire, comparisons are easy.
Through a Request for Information (RFI), governments can solicit ideas from the vendor community, subject matter experts, and community stakeholders while maintaining a level playing field.

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