Form 994 Rules and Regulations 2025

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As a small business owner, you must file a 944, even if you have no taxes to report. If your business closes, you will have to file a final return for the year which the business closed.
Form 944 is designed so the smallest employers (those whose annual liability for social security, Medicare, and withheld federal income taxes is $1,000 or less) will file and pay these taxes only once a year instead of every quarter.
As a self-employed individual, generally you are required to file an annual income tax return and pay estimated taxes quarterly. Self-employed individuals generally must pay self-employment (SE) tax as well as income tax. SE tax is a Social Security and Medicare tax primarily for individuals who work for themselves.
Employers must continue to file quarterly even if there are no employees during some quarters. Exceptions for Form 941 filing would be seasonal employers who dont pay employee wages during one or more quarters, employers of household employees, and employers of agricultural employees.
This form simplifies reporting by allowing small businesses to submit annual filings instead of quarterly submissions. If the IRS sends you a notice to use Form 944 to report your federal income taxes, you must file the form.

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Generally, employers are required to file Forms 941 quarterly. However, some small employers (those whose annual liability for Social Security, Medicare, and withheld federal income taxes is $1,000 or less for the year) may file Form 944 annually instead of Forms 941.
Form 944 lets small business owners who have a few (or no) full-time employees file and pay their employment taxes yearly, instead of every quarter. Even if you have no employees, you will need to file a return for your business.

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