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Click ‘Get Form’ to open it in the editor.
Begin by entering the Unit Name and Date at the top of the form. This identifies your specific PTA unit and the date of the cash verification.
In the COINS section, input the quantity of each coin type you have collected. Multiply the number of coins by their respective values to calculate totals for each denomination.
Add up all coin totals to get your Total Coin amount, and enter this in the designated field.
For Deposit Information, attach your deposit slip and fill in the Date of Deposit.
In the CASH section, list how many bills of each denomination you are depositing. Calculate and enter totals for each bill type.
Complete the Deposit Allocation to Budget Line Items section as needed, ensuring accurate tracking of funds.
Finally, verify all amounts entered are correct and have two individuals sign off on verification at the bottom of the form.

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What is a cash payment form?

The Form 8300, Report of Cash Payments Over $10,000 in a Trade or Business, provides valuable information to the Internal Revenue Service and the Financial Crimes Enforcement Network (FinCEN) in their efforts to combat money laundering.

What is cash verification?

The cash verification form provides written proof that association funds were counted by at least two members, one of whom is an officer or the committee chairman. Copies of the signed forms must be kept by all counters listed on the form.

Why is cash verification important?

Proof of Cash reconciles accounting records with actual cash balances to verify a companys cash and equivalents. Proof of Cash is crucial for accurate financial statements, fraud detection, regulatory compliance, internal control evaluation, stakeholder confidence, and preventing cash flow problems.