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Sole Source Sole Brand Justification Form - Southern Polytechnic

Sole Source Sole Brand Justification Form - Southern Polytechnic 2025

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The document outlines the procedures and requirements for justifying sole source or sole brand procurement at Southern Polytechnic State University. It includes sections for detailing the proposed source, scope of work, exclusive capabilities of the supplier, and any extenuating circumstances. The form must be completed to explain why only a specific supplier or brand is acceptable, emphasizing unique capabilities or compatibility with existing equipment. Approval from the Procurement Manager is required for validation.

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Click ‘Get Form’ to open it in the editor.
Begin by checking the applicable block for either 'Sole Source' or 'Sole Brand'. Enter the date in the provided field.
In the 'Proposed Source' section, input the name and contact details of the supplier or manufacturer. This information is crucial for procurement.
Describe the 'Scope of Work' clearly, detailing what the item/service is and its intended use. Include any existing equipment details if applicable.
For 'Exclusive Capability', explain why this source is unique and cannot be replaced. Provide specific examples that justify your choice.
If relevant, state any extenuating circumstances that support your justification in the designated area.
Complete the 'Sole Brand Justification' section if necessary, explaining why a specific brand is required.
Finally, ensure all sections are filled out accurately before submitting for approval from the Procurement Manager.

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How to write a sole source justification?

How to Document a Sole-Source Purchase. Start here, your sole-source justification should answer these three basic questions: What are the unique specifications/circumstances/requirements that are needed? Why is this the only (sole) supplier/solution/product that meets the users requirements?

What is an SSJ in procurement?

ProcurementSingle Source Justification (SSJ) Public Sector Policy and legislation dictates that goods, services and works must be bought where feasible through genuine and effective competition. In exceptional circumstances, an SSJ may be necessary where competition is deemed impractical.

What is the sole brand justification?

The purpose of sole brand justification is to show that only one brand of a product or service can meet a specific need.

What is the purpose of a sole source letter?

A sole source letter is a formal document that justifies awarding a contract to your startup without going through competitive bidding. According to Federal Acquisition Regulations, contracting officers cannot proceed with sole source negotiations unless they justify this decision in writing.