Indirect Cost-NonProfit Form 2025

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For nonprofits, indirect costs typically include expenses associated with the health and functionality of the entire organization; for example, fiscal management, human resources, annual audits, and information technology systems. These costs benefit all programs and overall operations, not just one project.
(Indirect costs are sometimes referred to as overhead costs and more recently as facilities and administrative costs.) Examples include executive oversight, accounting, grants management, legal expenses, utilities, technology support, and facility maintenance.
Examples of costs usually treated as indirect include those incurred for facility operation and maintenance, depreciation, and administrative salaries. By contrast, direct costs can be attributed directly to a specific cost objective and tracked in discrete categories such as personnel, travel, supplies, etc.
Indirect or facilities and administrative (FA) costs help multiple projects and always go towards general overhead and operating expenses. Some indirect costs include utilities, human resources, and other services. Determining indirect costs is an essential element to consider when drafting grant proposals.
You can allocate indirect costs by taking your total indirect expenses and dividing them by some sort of allocation measure, like direct labor expenses, direct machine costs, or direct material costs. The formula gives you a ratio. Lets say that you want to find your overhead rate using your direct labor expenses.

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Indirect costs include supplies, utilities, office equipment rental, desktop computers and cell phones. Much like direct costs, indirect costs can be fixed or variable. Fixed indirect costs include expenses such as rent; variable indirect costs include fluctuating expenses such as electricity and gas.

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