CONFIDENTIAL Reasonable Accommodation Request Form 2025

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  1. Click ‘Get Form’ to open it in the editor.
  2. Begin by filling in your affiliation and department/unit. This helps identify your role within Harvard University.
  3. Enter your personal details, including your name, work telephone, job title, preferred telephone, work address, and preferred email. Accurate information ensures effective communication.
  4. Specify the accommodation you are requesting in the designated field. Be as detailed as possible to assist in evaluating your needs.
  5. Sign and date the form to authorize Harvard University to explore accommodations under the ADA. Ensure you understand the confidentiality of this process.
  6. Complete the authorization section by providing details of your health care provider(s) who will assist in evaluating your request.
  7. Review all entries for accuracy before submitting the completed form to University Disability Services.

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Sufficient medical documentation should describe the nature, severity, and duration of the impairment, the activity or activities that the impairment limits, the extent to which the impairment limits the employees ability to perform the activity or activities, and should also substantiate why the requested reasonable
For example, maybe the employer needs more information about your disability and how your limitations or restrictions affect your ability to perform the essential duties of the job. Or perhaps the accommodation you requested isnt reasonable or will cause an undue hardship for the employer.
Limitations may exist related to undue hardship on the employer, the nature of the requested accommodation, or the jobs essential functions. Employers must provide reasonable accommodation unless they can demonstrate that doing so would impose undue hardship (Cal Gov Code 12940).
Examples of reasonable accommodations include providing interpreters, readers, or other personal assistance; modifying job duties; restructuring work sites; providing flexible work schedules or work sites (i.e. telework) and providing accessible technology or other workplace adaptive equipment.
To ensure that individuals with disabilities receive proper care, organizations must comply with both HIPAA and the Americans with Disabilities Act (ADA). This approach helps to maintain continuity of care and improve coordination of internal support services.