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Safe Harbor De-Identification Chart - nchica

Safe Harbor De-Identification Chart - nchica 2025

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The 'Safe Harbor De-Identification Chart' prepared by the NCHICA Research Work Group outlines the process for creating de-identified data in compliance with HIPAA regulations. It clarifies that de-identified data is exempt from HIPAA but may still be subject to other regulations. The document distinguishes between de-identified and anonymized data, emphasizing the importance of removing specific identifiers to protect individual privacy while allowing for potential re-identification under certain conditions.

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Click ‘Get Form’ to open the Safe Harbor De-Identification Chart in the editor.
Begin by reviewing the introduction section, which outlines the purpose of the chart and its relevance to HIPAA regulations.
In the first question, determine if the data ever included patient identifiers. Select 'Yes' or 'No' accordingly.
If 'Yes', follow the prompts to create a key or code for re-identification and proceed to remove all names and identifiers as listed in the chart.
For geographic data, ensure that you remove subdivisions smaller than a state and check if combined zip codes contain more than 20,000 people.
Continue through each section, removing specific identifiers such as telephone numbers, email addresses, and other unique characteristics as indicated.
Finally, confirm that no information could be used alone or in combination with other data to identify individuals before finalizing your document.

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We have answers to the most popular questions from our customers. If you can't find an answer to your question, please contact us.

What is the safe harbor ID?

In a nutshell, the HIPAA safe harbor de-identification method is the process of removing the patients and the patients relatives, household members, and employers designated identifiers.

What is the common rule for de-identified data?

Under the Common Rule a dataset is de-identified only when no one could re-identify the data: not the recipients, nor the data provider, nor anyone else. If the data were coded, any key to the code must be destroyed to de-identify the dataset.

What is considered de-identified information?

Data are considered de-identified when any direct or indirect identifiers or codes linking the data to the individual subjects identify are destroyed or there is no potential for deductive disclosure.

When de-identifying patient records, which of the following are identifiers that should be removed?

The following identifiers must be removed from health information if the data are to qualify as a limited data set: Names. Postal address information, other than town or city, state, and ZIP Code. Telephone numbers.