Definition & Meaning
Proxy Authorization for Dürr Aktiengesellschaft allows shareholders to designate a representative who can attend and vote on their behalf during the Annual General Meeting. This mechanism is critical for shareholders unable to participate in person, ensuring their vote and voice are still represented. It serves as a formal empowerment document, highlighting one's ability to transfer decision-making rights temporarily.
Importance of Proxy Authorization
- Offers representation and voting rights without physical presence.
- Ensures shareholder participation in critical company decisions.
- Enhances engagement by allowing stakeholders flexibility in managing their commitments.
How to Use the Proxy Authorization - Dürr Aktiengesellschaft
Using the Proxy Authorization involves several steps aimed at ensuring accurate representation. Shareholders should follow each step carefully to effectively authorize a proxy.
- Identify an Authorized Proxy: The shareholder should choose a trusted individual or entity capable of acting in their best interest at the meeting.
- Fill Out Required Sections: The form requires detailed information, including the shareholder's personal details and the designated proxy.
- Submission of Registration Confirmation: Shareholders must accompany the form with a confirmed registration to ensure participation rights.
Considerations to Ensure Proper Utilization
- Double-check personal and proxy information for accuracy.
- Verify all required fields are completed to avoid processing delays.
- Consult with legal advisors if any clarifications are needed.
Steps to Complete the Proxy Authorization
Completing the Proxy Authorization requires clarity and precision. Here are the sequential steps to guide you through the process:
- Fill Out Shareholder Information: Include full name, address, and share details.
- Authorize a Proxy: Enter the proxy's name, address, and identification.
- Attach Shareholder Documentation: Registration confirmation and share numbers are mandatory.
- Submission: Deliver via designated online platforms or mail before the deadline.
Tips for Accurate Completion
- Ensure legibility, especially in handwritten submissions.
- Review the document for any signature requirements.
- Maintain copies for personal records.
Why Shareholders Need Proxy Authorization
Proxy Authorization serves as an essential tool for shareholders for several reasons:
- Convenience: Allows participation without needing to travel, which is particularly advantageous for international shareholders or those with schedule conflicts.
- Maintained Influence: By appointing a proxy, shareholders can ensure their interests are represented even in their absence.
Benefits to Consider
- Flexibility: Easily nominate different proxies as needed per meeting.
- Security: Maintains one's active participation in company results and governance.
Key Elements of the Proxy Authorization - Dürr Aktiengesellschaft
Understanding the key elements of the Proxy Authorization form ensures compliance and effectiveness. Essential components include:
- Shareholder Details: Complete and accurate personal data.
- Proxy Information: Clear designation of the proxy with full contact details.
- Signature Fields: Both the shareholder and proxy need to sign the document to validate the authorization.
Importance of Each Element
- Accuracy: Incomplete or incorrect data can lead to invalidation.
- Compliance: Ensures alignment with organizational and legal standards.
Legal Use of the Proxy Authorization
The Proxy Authorization form is a legally binding document, ensuring the appointed proxy can represent the shareholder at the Annual General Meeting. Its legitimacy is protected under corporate governance laws and must adhere to the outlined procedural requirements.
Legal Considerations
- Adherence to Date Deadlines: Missing the deadline can render the proxy ineffective.
- Compliance with Legal Standards: Ensures protection under shareholder rights.
Important Terms Related to Proxy Authorization
Familiarizing oneself with key terms related to proxy authorization facilitates better understanding and execution.
- Proxy: An individual or organization authorized to act on behalf of another.
- Annual General Meeting (AGM): A mandatory yearly gathering of shareholders to discuss company affairs.
- Shareholder: An individual or organization owning shares in a corporation.
Common Terminologies
- Quorum: Minimum number of shareholders required to validate proceedings.
- Resolution: A formal decision made during the meeting, often requiring a vote.
Examples of Using the Proxy Authorization
Understanding real-world applications of proxy authorizations provides valuable insight into their practical utility.
- International Shareholders: Those living abroad can influence corporate decisions without returning to their home country.
- Busy Professionals: Appointing a proxy ensures their shares are represented while attending to other commitments.
Scenarios Demonstrating Use
- Multinational Corporations: Employees distributed globally benefiting from seamless decision-making through proxies.
- Retired Shareholders: Ensures continued engagement in investment activities without travel burdens.
Filing Deadlines / Important Dates
Meeting deadlines is crucial to the successful execution of the Proxy Authorization. The Annual General Meeting for Dürr Aktiengesellschaft is scheduled for May 17, 2024, requiring all authorizations to be submitted well in advance.
Key Dates to Remember
- Submission Deadline: Typically days before the AGM meeting date to allow processing.
- Notification Time Frame: Stakeholders should be informed promptly to avoid last-minute rushes.
Planning Ahead
- Set Reminders: Email reminders or calendar alerts can help ensure on-time submission.
- Prepare Early: Gathering necessary documents ahead of time for smoother completion.
