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The following are three examples of the application of the lesser of mileage rule

The following are three examples of the application of the lesser of mileage rule 2025

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The document outlines the application of the 'lesser of mileage rule' for employee travel reimbursement in three scenarios. It explains that employees traveling to alternate work locations within 35 miles of their home and official station are not in travel status but can be reimbursed based on the lesser distance. In contrast, if an employee travels to a location beyond 35 miles, they enter travel status and are entitled to actual mileage reimbursement.

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Click ‘Get Form’ to open it in the editor.
Review the first example carefully. Identify the distances involved: from home to alternate work location and from official station to alternate work location. Fill in these distances in the designated fields.
For the second example, note that you will need to input multiple alternate work locations. Ensure you list each location sequentially and calculate mileage accordingly, excluding normal commute distances.
In the third example, confirm if any locations exceed 35 miles from both home and official station. If so, mark this as travel status and ensure actual mileage is recorded for reimbursement.

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What is the lesser of mileage rule?

This reimbursement method is called the lesser of mileage rule. Agency management has the discretion to establish a reimbursement policy that provides for reasonable reimbursement of transportation expenses in excess of the amount calculated under the lesser of mileage rule.

What is a fair price to charge for mileage?

Delivery businesses should charge $1-$3 per mile, with small cars at $0.52-$1.00/mile and large trucks at $2.00-$2.20+/mile. Most delivery businesses charge between $1 and $3 per mile, depending on factors such as: Vehicle type (car, van, or truck) Fuel efficiency and maintenance costs.

What should I pay employees for mileage?

In California, employers are required to fully reimburse you when you use your personal vehicles for business purposes.

What should I pay my employees for mileage?

That means employees will receive a certain amount of compensation for every mile they drive for the business. Using the IRSs standard mileage rate of 70 cents per mile is usually the most straightforward option.

What does company mileage reimbursement cover?

The standard mileage rates for 2025 are: Self-employed and business: 70 cents/mile. Charities: 14 cents/mile. Medical: 21 cents/mile.