Definition & Meaning
PS Form 697, known as the "Extension of City Delivery Service," is a document utilized by the U.S. Postal Service to propose extensions of mail delivery services within city areas. This form outlines the territorial boundaries for the proposed service extension, detailing the types and frequency of mail deliveries. It serves as a foundational step in ensuring that mail services are adequately planned before implementation.
Steps to Complete the Extension of City Delivery Service PS Form 697
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Gather Necessary Information: Collect data on the current mail services, customer requests, and infrastructure conditions.
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Detail Proposed Territory: Clearly outline the boundaries and the specific areas included in the proposed extension.
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Specify Types of Deliveries: Indicate the frequency and types of mail deliveries (e.g., daily, weekly).
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Estimate Distances: Calculate the distances involved to ensure accurate planning of resources and time.
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Seek Necessary Approvals: Obtain documentation and approval from relevant postal authorities to validate the proposal.
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Complete the Form: Fill out all sections of PS Form 697 accurately, ensuring no missing information.
How to Use the Extension of City Delivery Service PS Form 697
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Proposal Submission: Use the form to formally submit a proposal for extending delivery services in a target area, ensuring all required fields are correctly filled out.
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Review and Approval: Postal authorities use this form to review and approve proposed extensions to ensure they meet service standards and logistical feasibility.
Key Elements of the Extension of City Delivery Service PS Form 697
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Proposed Territory: Specific details of the area where service extension is planned.
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Types of Deliveries: Clarification on whether the deliveries will be residential, commercial, or mixed.
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Estimated Distances: Calculations reflecting logistical considerations for efficient service delivery.
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Infrastructure Considerations: Notes on current infrastructure and how it supports the proposed service.
Required Documents
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Current Mail Service Data: Information demonstrating existing services and any issues or gaps.
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Customer Requests: Documentation showing demand for extended services from local residents or businesses.
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Approval Letters: Signed letters from postal authorities confirming the proposal meets necessary criteria.
Who Typically Uses the Extension of City Delivery Service PS Form 697
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Postal Service Employees: Primarily used by USPS employees responsible for planning and logistics.
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Logistics Professionals: Those involved in planning efficient delivery routes and schedules.
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Community Planners: City officials or planners who work with USPS to ensure community needs are met.
Legal Use of the Extension of City Delivery Service PS Form 697
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Compliance: Compliance with USPS regulations requires the use of this form to stay within legal guidelines for mail service extensions.
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Official Records: Forms part of the official documentation required to pursue changes in mail service delivery.
Examples of Using the Extension of City Delivery Service PS Form 697
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A community experiences growth and requires additional mail services. PS Form 697 is filled out to request an extension to accommodate new neighborhoods.
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A city planner working with USPS identifies a need for more frequent commercial deliveries in a developing business district. They use this form to formalize the request.
Form Submission Methods (Online / Mail / In-Person)
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Online Submission: Some USPS regions may allow submission of PS Form 697 through an online platform, facilitating quicker processing.
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Mail: Traditional mail submission allows the provision of physical documents, ensuring all additional documents are easily appended.
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In-Person: Direct submission at a local USPS office can help resolve any queries immediately, although availability may vary by location.
