SUBJECT: Annual Reminder Concerning Use Lose Annual Leave 2025

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This document serves as a reminder to employees in the Marketing and Regulatory Programs about the use-it-or-lose-it policy regarding annual leave. It outlines the maximum carryover limits for annual leave, emphasizes the importance of scheduling and using leave to avoid forfeiture, and details the conditions under which forfeited leave may be restored. Employees are encouraged to prioritize using their use/lose annual leave over compensatory time off and are provided with resources for further assistance.
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Dear [Employee Name], I hope this email finds you well. I wanted to touch base with you about your annual leave entitlements, as I noticed that you have accrued a significant amount of annual leave which has yet to be taken, and I wanted to encourage you to take some time off in the near future.
Openly communicate about PTO. A note in your company newsletter or a regular announcement at staff meetings can help remind your team to use their time off. And, if you have the time or support, consider letting your staff members know how much time off theyve used throughout the year.
Fact Sheet: Leave Year Beginning and Ending Dates Leave YearLeave Year Beginning DateDeadline to Schedule Use or Lose Annual Leave 2027 January 10, 2027 November 27, 2027 2026 January 11, 2026 November 28, 2026 2025 January 12, 2025 November 29, 2025 2024 January 14, 2024 November 30, 202415 more rows
Be Direct but Polite: Start with a polite greeting and express appreciation for their support. State Your Request Clearly: Clearly mention the dates you need off and the reason for your leave (if you feel comfortable sharing it). Emphasize Your Commitment: Reassure your boss of your commitment to your responsibilities.
The basic principle of annual leave is that if you dont use it, you lose it.

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People also ask

Dear [RECIPIENTS NAME], This is just a friendly reminder that, as of [DD/MM/YY], you have a remaining leave balance of [X DAYS / X HOURS]. Taking time off is important and we want you to be able to use your holiday.
Reminding employees to take their holiday entitlement recognise a workers right to annual leave or paid annual leave. give the worker a reasonable opportunity to take leave or encourage them to do so. inform the worker that leave not taken by the end of the leave year will be lost.
Use or lose annual leave is the accrued annual leave above the maximum carry over amount. You must use your excess annual leave by the end of a leave year or you will lose it (or forfeit it).

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