Privacy act cover sheet 2025

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This landmark law secures new privacy rights for California consumers, including: The right to know about the personal information a business collects about them and how it is used and shared; The right to delete personal information collected from them (with some exceptions);
The Privacy Act protects certain federal government records pertaining to individuals. In particular, the Act covers systems of records that an agency maintains and retrieves by an individuals name or other personal identifier (e.g., social security number).
DD Form 2923, the Privacy Act Data Cover Sheet, is used to identify and safeguard personally identifiable information (PII) contained in hard copy documents. Its use is currently a Department of the Navy best practice.
When drafting a Privacy Act Statement for review by the Privacy Office, include the following elements: Authority: The legal authority for collecting the information statute, executive order, regulation. Purpose: The purpose(s) for collecting the information and how DHS will use it.
The Privacy Act of 1974, as amended to present, including Statutory Notes (5 U.S.C. 552a), Protects records about individuals retrieved by personal identifiers such as a name, social security number, or other identifying number or symbol.

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The Privacy Act provides protections to individuals in three primary ways. It provides individuals with: the right to request their records, subject to Privacy Act exemptions; the right to request a change to their records that are not accurate, relevant, timely or complete; and.
Privacy Act Data Cover Sheet, DD Form 2923 dated September 2010, is provided to aid in the safeguarding of personally identifiable information (PII). Use of the form is considered a best practice. The Privacy Act Data Cover Sheet should be used when hand carrying PII to a recipient with an official need-to-know.
The Privacy Rule protects all individually identifiable health information held or transmitted by a covered entity or its business associate, in any form or media, whether electronic, paper, or oral.

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