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DBA filings for a corporation or LLC often require proof that the corporation or LLC is in good standing. This is usually in the form of a good standing certificate that you can request from the Secretary of State. Name restrictions. You cannot make your DBA a corporate name such as Jane Smith Inc. or Jane Smith Corp.
An individual or business entity can also choose to conduct business under a name that is different than its legal name by filing a DBA. DBA stands for doing business as. A DBA name is also referred to as a trade name, assumed name, or fictitious business name.
Steps for filing a dba for sole proprietors and general partnerships Perform an assumed name search. Register your dba name with the county clerk in your area. Complete the X-74 form if you are in a partnership. Complete an X-201 if you are a sole proprietorship. Pay the filing fees. Obtain a certified copy of your filing.
To set up a dba in N.Y., you must first perform a business entity search to a fictitious name and ensure the name is unique and meets state requirements. Then, you must file a certificate of the assumed name with the N.Y. state Department of State and pay the necessary filing fees.
You may fax the Certificate of Assumed Name with the Credit Card/Debit Card Authorization Form and your written request for a certified copy, if requested, to the Division of Corporations at (518) 474-1418.
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DBAs in other states, such as New York, never expire. It is important to keep up with your DBA renewal to ensure that you are operating your business legally, particularly if you are using your DBA on legal or financial documents.
Registering a DBA is an easy, low-cost way to start using a business name formally without incorporating it or forming a limited liability company (LLC). In addition, if you havent yet formed a separate business entity, registering a DBA may make it easier to open a business bank account under some banks policies.
Depending on the jurisdiction youre doing business in, an assumed name may also be referred to as a DBA (doing business as), fictitious name, or trade name.

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