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ENVELOPES AND MAILING LABELS

ENVELOPES AND MAILING LABELS 2025

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Chapter 8 provides detailed guidance on mailing policies and standards, including procedures for addressing envelopes and mailing labels. It outlines the correct formatting for addresses, emphasizes the importance of using capital letters and USPS codes, and specifies envelope types for different correspondence volumes. The chapter also includes preparation guidelines to ensure efficient handling by postal services.

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Click ‘Get Form’ to open it in the editor.
Begin by entering the recipient's address. Ensure you single space the address and use all capital letters, following the format outlined in the guidelines.
Include the two-letter state code followed by a ZIP Code, leaving two blank spaces between them. For example: 'ALEXANDRIA VA 22301'.
Add a complete return address at the top left corner of the envelope, including your office symbol.
If necessary, include an attention line as the first line on the envelope.
Ensure that any apartment or suite designations are placed after the street address on the same line if possible.
Review your entries for clarity and adherence to formatting guidelines before finalizing your document.

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We have answers to the most popular questions from our customers. If you can't find an answer to your question, please contact us.

Is it cheaper to print your own mailing labels?

A thermal printer is more efficient and cost-effective. Its also cheaper to print labels at home because theres no business overhead.

Is it cheaper to print your own labels or buy them?

Printing your own labels is ideal for small-scale needs or when you require flexibility. If you run a small business or have personal projects that only need a limited number of labels, doing it yourself can be more practical and cost-effective.

Can you mail an envelope with a shipping label?

Yes, you can stick a piece of cardboard into a 6x9 envelope and then use a USPS ground label on it. Once it is rigid, it is no longer considered a Letter, it is now considered a Package.

How can I get free mailing labels?

To order free labels, boxes, and envelopes online at The Postal Store: Go to The Postal Store at .usps.com/shop and select Supplies OR - move your cursor over Shop in the top navigation and select Shipping Supplies. Order free supplies by selecting Free Shipping Supplies in the left-hand navigation.

How do I make envelopes and labels?

In the Create group on the Mailings ribbon tab, click the Labels button. In the Envelopes and Labels dialog box, select the Labels tab. On the Labels tab, in the Address text box, type the desired information. In the Print area, select the desired option button.

Does printing your own shipping labels save you money?

Whether you should invest in a shipping label printer depends on your particular needs. If you only need a few labels and dont have a printer, youre better off going to a print shop or using a friends computer. But the more you ship, the more time and money you can save creating your own labels.

Is it cheaper to print at home or at a print shop?

For small jobs, it is cheaper to print at home. Big print jobs will require, at a minimum, an office-grade printer. If big print jobs become the norm, then it might be worth investing several thousand dollars into a high-end printer to offset the cost of color printing.

Is it cheaper to use a shipping label printer?

Shipping label printers may seem pricier upfront than traditional printers, but they offer excellent value. These printers use direct thermal printing, eliminating the need for costly ink cartridges.

ENVELOPES AND MAILING LABELS 2025

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