Fiscal Closeout Report for State and Federal Grant Programs 2025

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The Non-Federal entity must liquidate expenditures (pay bills) properly incurred during the award 120 calendar days to do so. The Closeout Grant Officer may consider and extend the 120-day liquidation timeframe at the request of the Non-Federal entity.
The Grant Lifecycle Each of the three phases has its own page that provides a more detailed look at the process: Pre-Award Phase - Funding Opportunities and Application Review. Award Phase - Award Decisions and Notifications. Post Award - Implementation, Reporting, and Closeout.
✓ Closeout phase - The Federal government reconciles amounts paid with expenditures. It evaluates the sufficiency of activities under the grant and identifies unobligated balances, disallowed costs and amounts potentially subject to collection.
Post Award Phase This process extends across the life of the grant award and involves reviewing reports submitted by the awardees. Representatives from the grantor agency may perform on-site visits with the project director and implementation staff. Oversight may also occur in the form of auditing .
The Federal Financial Report (FFR) is used to submit financial information about individual grant awards. The FFR is required on an annual basis, except for domestic awards under the Streamlined Noncompeting Award Process (SNAP) and awards that require more frequent reporting as indicated in the Notice of Award.
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200.344 Closeout. (a) The Federal agency or pass-through entity must close out the Federal award when it determines that all administrative actions and required work of the Federal award have been completed.

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