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Sample script for answering phone calls

Receptionist script sample 2025

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The document provides a series of scripted responses for front-office staff in a medical clinic, detailing how to greet patients, handle phone calls, manage appointment scheduling, and address patient inquiries. It emphasizes the importance of consistency in communication to enhance patient experience and ensure effective collaboration between front-office and back-office staff.

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Click ‘Get Form’ to open the receptionist script sample in the editor.
Begin by reviewing the greeting section. Personalize the greeting by entering the patient's name where indicated, ensuring a warm and welcoming tone.
Move to the phone answering section. Fill in your name in the designated field to maintain professionalism when responding to calls.
For handling late arrivals, read through each scenario carefully. Input specific time frames and responses based on your clinic's policies for consistency.
In the section addressing angry patients, ensure you understand each response. Adapt them as necessary to fit your communication style while maintaining empathy.
Finally, review all sections for clarity and completeness. Make any necessary adjustments before saving or sharing the document.

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We have answers to the most popular questions from our customers. If you can't find an answer to your question, please contact us.

How to take a message as a receptionist?

Important forms and documents - receptionists need to keep a record of incoming visitors, their names, addresses etc. The register of callers is maintained by the receptionist and he/she should keep important forms and documents with himself/herself.

What not to say as a receptionist?

Customers do not want to hear the word no. So just dont say it. No is a no. If the answer to a customers question is a negative, then offer an alternative.

What should a receptionist not say?

I cant. As a receptionist, you want to help your callers get to where they need to go, and I cant is a dead end. Even if you cant do exactly what your caller asks, you can provide some kind of help.

How should a receptionist take a message?

How do I take messages as a receptionist? Greet callers in a polite and professional manner. Ask callers their name, the reason for their call, and the best phone number to reach them. Listen carefully to the callers message and record the information accurately.

What should a receptionist say?

Thank the caller for contacting the business: Express gratitude and remind the caller who theyre ringing to start the call on a positive note. State your name and role: Callers want to know who theyre speaking to and whether you can help. Dont make them ask.

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What is the standard greeting of a receptionist?

When greeting customers as a receptionist, it is important to be friendly and professional. A simple, friendly greeting such as, Good morning/afternoon/evening, welcome to [company name].

How do you greet a receptionist in a script?

Receptionist Greeting Scripts: 15 Professional Ways to Answer the Phone Hello, thanks for calling [company]. Good morning (afternoon, etc.)! Hello, this is [name]! Hello, thanks for calling [company]. Thanks for calling [company]. Hi there! So glad to hear from you! Good day, youve reached [company].

Receptionist script sample 2025

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How to take a message as a receptionist?

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What should a receptionist say?

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What is the standard greeting of a receptionist?

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