Complaint Grievance Form 2025

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Grievance procedures are needed to: Provide individuals with a course of action if they have a complaint which theyre unable to resolve informally. Provide points of contact and timescales to resolve issues of concern.
Template [Todays date] Dear [name of employer / HR manager / line manager], I have a [problem with / complaint about] [give details]. [Optional] I have evidence in the form of [give details]. [Optional] I would like [give details of what you want your employer to do to resolve the grievance].
Generally, a grievance is used when an employee has tried to resolve an issue informally but has been unsuccessful. A grievance typically incorporates a specific process that both the employee and employer must follow.
The employee with the grievance should put it in writing to whoever is most appropriate. This could be their line manager, HR manager or employer. The letter or email should include: what the grievance is about.
In the workplace, grievances are complaints and protests that employees make in response to policies, decisions, and or conditions that managers and leaders make. Examples of grievances include unfair disciplinary action, negative changes in overtime policies, or late payments of benefits.

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A grievance procedure is a formal way for employees to express their discontent with one or more aspects of their employment. It allows them to communicate and file a written complaint about things like an unfair paycheck, discrimination, an issue with management, sexual harassment, and more.

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