Form W-9 Request for Taxpayer Give form to the 2025

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  1. Click ‘Get Form’ to open it in the editor.
  2. Begin by entering your name as shown on your income tax return in the designated field. If you have a business name or disregarded entity name, include that as well.
  3. Select the appropriate box for your federal tax classification. Options include Individual/Sole Proprietor, C Corporation, S Corporation, Partnership, Trust/Estate, and Limited Liability Company. Make sure to enter the correct classification if applicable.
  4. Provide your Taxpayer Identification Number (TIN) in the appropriate box. For individuals, this is typically your Social Security Number (SSN). Ensure that this number matches the name provided to avoid backup withholding.
  5. Review the certification section carefully. You must certify that the TIN is correct and indicate whether you are subject to backup withholding. If you are not subject to it, ensure that item 2 is not crossed out.
  6. Finally, sign and date the form at the bottom. This confirms that all information provided is accurate and complete.

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If someone feels uncomfortable providing their personal and social security information to a company, they can refuse to complete a W-9.
Use Form W-9 to provide your correct Taxpayer Identification Number (TIN) to the person who is required to file an information return with the IRS to report, for example: Income paid to you. Real estate transactions. Mortgage interest you paid. Acquisition or abandonment of secured property.
Tips for Writing W9 Request Emails Nail the subject line. Keep it direct and informative. Briefly explain the why. A quick note that you need it for tax reporting (like issuing a 1099) helps them understand the request is standard and important. Make it effortless. Set a clear deadline. Reassure them about security.
Use Form W-9 to provide your correct Taxpayer Identification Number (TIN) to the person who is required to file an information return with the IRS to report, for example: Income paid to you. Real estate transactions. Mortgage interest you paid.
Why would a customer ask for a W9? A W9 is generally requested by someone whose business needs to make a payment and needs to know exactly what legal entity they are making a payment to. Without a W9, they may need to withhold 24% of the amount theyre paying you and give it to the IRS.

People also ask

How to fill out a W9 form. Line 1. The payees name. Line 2. Business name (if different from line 1). Line 3. The payees federal tax classification. Line 4. Exception codes. Lines 56. The payees mailing address. Part I. The payees taxpayer identification number (TIN). Part II.
Form W-9 (or an acceptable substitute) is used by persons required to file information returns with the IRS to get the payees (or other persons) correct name and TIN. For individuals, the TIN is generally a social security number (SSN).

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