Employee statement regarding injury illness incident 2026

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  1. Click ‘Get Form’ to open the Employee Injury and Incident Report in the editor.
  2. Begin by filling out the 'Supervisor Section' with details such as the Date of Injury, Employer Name, and Employee's information including their name, address, and contact numbers.
  3. In the 'Injury Type' section, circle the appropriate type of injury sustained. This helps categorize the incident accurately.
  4. Next, complete the 'Employee’s Statement' section. Here, provide a detailed explanation of how, when, and where the injury occurred. Be sure to note any pain experienced and its development over time.
  5. Indicate if first aid was given or if medical treatment was required. If so, include details about the physician or hospital involved.
  6. Finally, ensure that both you and your supervisor sign off on the document before submitting it to Human Resources within 24 hours of the incident.

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How to write a workplace incident report Gather essential information. Describe the incident. Include injuries and damages. Interview witnesses. Identify contributing factors. Review company policies and procedures. Attach supporting documents. Maintain objectivity.
Make sure your supervisor is notified of your injury as soon as possible. If your injury or illness developed gradually, report it as soon as you learn or believe it was caused by your job. Reporting promptly helps avoid problems and delays in receiving benefits, including medical care.
What to include in a work incident report The date and time of the incident. The name of the witness or author of the report. A detailed description of the events. The names of the affected parties. Other witness statements or important information. The result of the incident.
Recording injuries Any injury at work including minor injuries should be recorded in your employers accident book. All employers (except for very small companies) must keep an accident book. Recording injuries helps the employer to see whats going wrong and take action to stop any further injuries.
You may use OSHAs 301: Injury and Illness Incident Report or an equivalent form. Some state workers compensation, insurance, or other reports may be acceptable substitutes, as long as they provide the same information as the OSHA 301.

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How to Document a Workplace Injury Get to the site as quickly as possible. Ensure the area is safe to enter. Make sure the injured/ill person is receiving first-aid or medical attention. Identify any witnesses. Record the scene with photos (ideally with date and time stamp) or sketches. Safeguard any evidence.

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