How to save pay stub as pdf 2025

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If you decide to save a PDF of a paystub, make sure youre saving it to a secure location. If you save paystub PDFs often, consider buying an external hard drive to store the files. If you want to keep these files on your desktop, consider encryption.
Where should payroll documents be kept? Most organizations today store their payroll documents digitally, either in the cloud or using external hard drives. Of the two, cloud storage is generally more secure, which is why many payroll service providers use it.
1 Find the pay statement you want to print. 4 Click Download Pay Statement and save it as a PDF to your computer. 5 Open the PDF and print it.
Scroll to the bottom of the page where you will find a Print button. You will need to locate a PDF ready printer. This will vary depending on your PC set up. If you have Adobe installed you should have a Save as PDF option.
In QuickBooks Online, from the dashboard, go to payroll, then employees. Once on this page, click on the employee you wish to print a pay stub for, download the pdf, and print!
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People also ask

Its generally good practice for employees to save pay statements for at least one year. By doing so, they can verify the accuracy of their annual Form W-2, Wage and Tax Statement when preparing their individual income tax returns.
Records That Should Be Kept for Four Years The IRSopens in a new tab requires you to save payroll and paycheck records that include dates of wages, dates of employment, and dates and amounts of tax deposits for at least four years.

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