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The W-9 form is a tax document used by businesses to collect information about independent contractors or the freelancers they work with. The purpose of Form W-9 is to gather an individual's name, address, and taxpayer identification number. This information is then used by the business or institution to report to the Internal Revenue Service (IRS), any payments made to that individual, at the end of the year. It's important to note that Form W-9 is not filed directly with the IRS but is kept on file by the business or institution that requested it. With DocHub, you can easily edit, fill out, and share your W-9 form or securely store it online.

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Here is a brief guide on how to complete your W-9 form:

Fill out your personal information, including your full name, address, and business name if applicable.
Select your tax classification: choose "individual/sole proprietor" if you're an independent contractor or a single-member LLC.
Provide your Taxpayer Identification Number (TIN), which may be your Social Security Number (SSN) or your Employer Identification Number (EIN).
Certify any exemptions from backup withholding that might apply to you.
Review your information and sign the form to certify that the information is accurate.
Submit the completed W-9 form to the entity that requested it from you.

Remember that the W-9 form is used for informational purposes only and is not sent to the IRS. Your client or business will use the information from the form to complete their 1099-MISC form, which will be filed with the IRS.

Please consult with a tax advisor or professional if you need more assistance or have more specific questions.

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Check out the answers for the most common customer questions. If you can't find what you're looking for, don't hesitate to contact us.

Do I have to pay taxes if I fill out a W9?

However, simply filling out a W-9 doesnt require a person to pay taxes. These payments arent typically subjected to IRS withholding, meaning it is the payees responsibility to track their income and pay the necessary taxes.

How do I fill out my W9 form?

How to fill out a W-9 form Download the W-9 form from IRS.gov. Provide your full legal name and business name. Business structure. Exemption. Enter your mailing address. Add any account numbers. Provide your Social Security number or Employer Identification Number. See if you need to sign and date the form.

What is the purpose of the w9?

Use Form W-9 to provide your correct Taxpayer Identification Number (TIN) to the person who is required to file an information return with the IRS to report, for example: Income paid to you. Real estate transactions. Mortgage interest you paid.

What is the difference between a 1099 and a w9?

The main differences between W-9 and 1099 tax forms are that a W-9 is filled out by the supplier or independent contractor to provide their tax and payment information to the payer, whereas 1099 forms are provided by the payer to document the supplier or contractors gross earnings and any backup withholding after

Who is required to fill out a W9?

Who needs to fill out a W-9 form? Employers who work with independent contractors must provide them with a W-9 form to fill out before starting work. There are specific criteria for who is classified as an independent contractor and will need to fill it out.

How to complete a W-9 form: a comprehensive guide

Identification

Line 1: Enter your full name as shown on your income tax return. If you are completing this form for a business entity, make sure to use the name of the business.

Line 2: If you have a business name, trade name, DBA name, or disregarded entity name, you can enter it here. If not, you can leave it blank.

Line 3: Check the appropriate box for your U.S. tax classification. This may be individual/sole proprietor, C Corporation, S Corporation, Partnership, Trust/estate, Limited liability company, or other. If you chose Limited liability company, you need to enter the tax classification (C=C corporation, S=S corporation, P=Partnership).

Line 4: If you are exempt from backup withholding taxes, indicate this in the exemption field.

Line 5: Enter your address (number, street, and apt. or suite no.). This should be your current address.

Line 6: Enter your city, state, and ZIP code.

Part I: TIN (Taxpayer Identification Number)

Enter your Social Security Number (SSN). If you are providing the form for a business entity, enter the Employer Identification Number (EIN).

Part II: Certification

If applicable, check the box. This applies to you if you are subject to backup withholding because you have failed to report all interest and dividends on your tax return.

Sign and date the form. By doing so, you're certifying that the information is correct.
Remember to keep your W-9 updated. You should re-submit a new form if your name, business name, or TIN changes.

Also note that the W-9 form is not sent to the IRS. Instead, it is used by the person who requested it from you to complete certain tax forms they are required to file.

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Complete W-9 form — the easy way

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Got questions?

Do I have to pay taxes if I fill out a W9?

How do I fill out my W9 form?

What is the purpose of the w9?

What is the difference between a 1099 and a w9?

Who is required to fill out a W9?

How to complete a W-9 form: a comprehensive guide

Identification

Part I: TIN (Taxpayer Identification Number)

Part II: Certification

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