Controlled Substances Record: Administration Log 2026

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  1. Click ‘Get Form’ to open the Controlled Substances Record: Administration Log in the editor.
  2. Begin by entering the drug name, strength/concentration, and vial size in the designated fields at the top of the form.
  3. Fill in the vial number, date opened, and expiration date to ensure proper tracking of your substances.
  4. In the 'Location' field, specify where the substances are stored, followed by entering the investigator's name responsible for this log.
  5. For each entry date, record the starting balance of controlled substances. Then document details such as animal species/ID/group receiving the drug, amount administered, and any amount wasted.
  6. Ensure that a co-signature is provided when documenting any waste or disposal of controlled substances for compliance.
  7. Finally, calculate and enter the ending balance after each administration to maintain accurate records.

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NICE Guidance states that when destroying and disposing of pharmacy own stock CDs in Schedule 2 the following must be entered into the CD register: the name, strength and form of the controlled drug; the quantity; the date of destruction; the signature of the authorised person witnessing the destruction.
Controlled Substance Inventory Log. A perpetual inventory used to track controlled substances from the time of acquisition to the end of use (i.e., administration or disposal). This log is used in conjunction with dilution logs and multidose logs to fully detail the use of controlled substances.
Ensure records of administration for controlled drugs include the following: name of the person having the dose administered. date and time of the dose. name, formulation and strength of the controlled drug administered. dose of the controlled drug administered.
The key elements typically include: Date and time of each transaction. Quantity and type of controlled substance involved. Names and signatures of individuals responsible for the transaction.
Controlled Substance Recordkeeping. All controlled substance records are required to be retained for two years following full use, transfer, or disposal. These records include purchasing and shipping records, inventories, usage and disposal logs and disposal paperwork.

People also ask

Use Log of Controlled Substance Information in the Use Logs should include: Name of Controlled Substance. Date (i.e. Received, Expired, Each time used) Amount (i.e. Initial, Dispensed, Remaining)
Keeping records date of disposal or return to pharmacy. name and strength of medicine. quantity removed. person for whom medicines were prescribed or purchased. signature of the member of staff who arranges disposal of the medicines. signature of the person collecting the medicines for disposal.

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