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Fraternity & Sorority Event Planning Checklist - csusb

Fraternity & Sorority Event Planning Checklist - csusb 2025

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The document is a comprehensive event planning checklist specifically designed for fraternity and sorority events. It outlines essential steps and categories such as scheduling, budgeting, risk management, marketing, logistics, food arrangements, and post-event tasks to ensure successful event execution. The checklist serves as a structured guide for coordinators to track progress and manage various aspects of the event planning process.

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Begin by entering the 'EVENT TITLE', 'DATE AND TIME', and 'LOCATION' at the top of the checklist. This sets the foundation for your event planning.
In the 'Description' section, outline your event's purpose and objectives. This helps clarify your goals as you proceed.
Move on to 'Scheduling'. Select a date and time, then schedule your venue. Make sure to estimate attendance and create an event layout considering necessary equipment like chairs, tables, and AV gear.
For 'Budgeting', review your budget with the treasurer. Establish a budget if needed, estimate expenses, and file any necessary funding requests well in advance.
In the 'Risk Management' section, ensure compliance with protocols by hiring security and applying for insurance. Plan transportation logistics if required.
Under 'Marketing', create a marketing plan detailing promotion strategies and timelines. Design promotional materials such as flyers and social media posts.
Finally, after the event, complete an itemized expense report and send thank-you notes to all involved parties to wrap up your planning process effectively.

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How to plan a sorority event?

Heres a quick, step-by-step guide to planning a social event for your Greek organization: Identify Your Budget (And Stick to It) Pick a Theme. Find a Venue. Set a Date. Make a Sign-Up Sheet. Book Transportation. Finalize Decorations and Entertainment. Order Party Favors.

What do you do at sorority date parties?

What is a sorority date party? A sorority date party is an event where members bring a date, usually a boyfriend, a random person, a guy they like, or their best friend. The purpose is to have fun and enjoy the event with the person they bring. A date party is like homecoming at a bar or club.

What activities do sororities do?

Sororities are known for: Hosting charity events to raise funds for various causes. Volunteering in local communities to contribute to societal well-being. Cultivating leadership skills through organizing and participating in philanthropic efforts.

Do you have to go to every sorority event?

Attend at least one event hosted by every chapter. These events are hosted on September 4-5 and 9-12, and the schedule is posted on the Sorority Recruitment Website. You may attend as many events as you like, but you must attend at least one for each chapter.