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For example, if you go into a store and spend money, you dont need to get a W-9 for payments in store to ensure they are paying their taxes. In general, W-9s are required only for business-to-business relationships where more than $600 is paid in the calendar year. The $600 rule applies to labor and services.
W-9: This is a link to the withholding certificate referred to as W9 on the IRS website. This form is completed to confirm US tax status. W8 Forms: This is a link to the withholding certificates referred to as W8s on the IRS website. This is a series of forms that are completed to confirm non US tax status.
The Internal Revenue Service (IRS) administers and enforces U.S. federal tax laws.
Since foreigners and foreign companies dont have a Social Security or taxpayer identification number, they dont receive a W-9 form. Instead, give them a Form W-8, which collects information specifically about foreign entities.
Use Form W-9 to provide your correct Taxpayer Identification Number (TIN) to the person who is required to file an information return with the IRS to report, for example: Income paid to you. Real estate transactions. Mortgage interest you paid.
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Foreign vendors do not complete the Substitute Form W-9; foreign persons or entities must submit one of five available forms. The vendor must determine the one most appropriate to their United States tax status for reportable transactions.
W9 forms provide businesses with the tax information they need to complete and file Form 1099a type of information return that independent contractors use to file tax returns and the IRS uses to track nonemployee compensation and prevent underreporting.
Only US-based companies need to collect Forms W-8 or W-9. If a company is based outside of the US, theres no need to collect them.

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