Letter from Tenant to Landlord about Landlord's failure to make repairs - New York 2026

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  1. Click ‘Get Form’ to open it in the editor.
  2. Begin by entering the date at the top of the letter. This is crucial for record-keeping.
  3. Fill in the landlord’s name and address in the designated fields to ensure proper delivery.
  4. In the greeting, address your landlord directly using their name for a personal touch.
  5. Provide your address as the tenant, ensuring clarity on where you reside.
  6. Specify the date you first notified your landlord about the repair issue and describe the problem(s) clearly.
  7. Express how these issues have affected you, reinforcing your request for immediate action.
  8. Sign and date the letter at the bottom, confirming your identity as the tenant.
  9. Select how you will deliver this notice (personal delivery, certified mail, etc.) and sign again if necessary.

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Landlords are required to maintain electrical, plumbing, sanitary, heating, and ventilating systems, and appliances installed by the landlord (such as refrigerators and stoves) in good and safe working order. All repairs must be made within a reasonable time that may vary depending upon the severity of the repairs.
You can never legally withhold rent. You must pay it into an escrow account to prove to the court that you have the funds. Otherwise the landlord will evict you.
You can also bring a case against the property owner in Housing Court to get an order to correct the conditions. This case is called an HP Action. HP actions are lawsuits brought by tenants or groups of tenants against landlords to force them to make repairs and provide essential services, like heat and hot water.
In New York City, a landlord has 24 hours to fix immediately hazardous conditions, like heat or ovens or sinks that dont work at all. They have 30 days to fix hazardous conditions like leaking ceilings or roaches. Non-hazardous conditions like peeling paint must be fixed within 90 days.
Be as specific as possible about what the issue is, how you want it addressed and what state it should be in by the time the work is done. Be clear about who you want to complete the work will you pick the contractor or the seller? Will that person be licensed and provide a warranty on their work?

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