Appointment of Any Person - Resolution Form - Corporate Resolutions 2025

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The corporate resolution for signing authority is a specific corporate resolution that authorizes specific corporate officers with the legal standing to sign contracts on behalf of the corporation.
A resolution of members (or a class of members) of a company passed by: On a show of hands at a general meeting, a simple majority of members who, being entitled to vote, do so in person or by proxy (section 282(3), Companies Act 2006Opens in a new window (CA 2006)).
The resolution is approved when the majority of the board members vote yes. Provide a section for the board presidents signature. The resolution is not complete without the board presidents signature and the date they signed it. Some boards provide room for all the boards officers to sign resolutions.
A Directors Resolution to Appoint Director(s) and/or Acknowledge Resignation of Director(s) is a resolution passed by the directors of a company to appoint a new director, typically to fill a casual vacancy on the board after a resignation. Once appointed, the board will send a Directors Appointment Letter.
Resolutions are typically proposed and passed during formal meetings such as the Annual General Meeting (AGM). However, companies also have the option to pass resolutions in writing. Written resolutions are typically used when directors and shareholders are unable to meet in person for any reason.

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A corporate resolution document does not need to be notarized, although if it involves other transactions then those might have to be notarized. Once the document has been signed off and dated by the chairperson, vice-chairperson, corporate treasurer, and secretary, it becomes a binding document.

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