Sample letter form 2026

1. Click ‘Get Form’ to open the sample letter form in the editor.
2. Begin by entering the date at the top of the form. This should reflect the date you are sending the notification.
3. In the next section, fill in the name of the state agency or government official you are addressing, followed by their address.
4. Address the recipient formally using 'Mr.' or 'Ms.' followed by a blank line for their name.
5. Clearly state whether your company is permanently or temporarily closing its facility and provide the effective date of this action.
6. Indicate how many employees will be affected by this decision and include any relevant attachments if necessary.
7. Specify if your company is part of a union and provide details about it if applicable.
8. Summarize the reason for the layoff or closure, including any information regarding Trade Adjustment Assistance petitions if relevant.
9. Conclude by providing your contact information for further inquiries and sign off with your title.

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