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Not refunding security deposit letter

Letter from Landlord to Tenant Returning security deposit less deductions - Kansas 2026

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This document is a notice from a landlord to a tenant regarding the return of their security deposit following the termination of a residential lease agreement. It outlines the deductions made from the deposit for unpaid rent, damages, cleaning, and other expenses incurred during the tenancy, and specifies the remaining balance being returned to the tenant.

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Click ‘Get Form’ to open it in the editor.
Begin by entering the date at the top of the document. This sets the context for your communication.
Fill in the tenant’s name and address of the premises where they resided. Ensure accuracy to avoid any confusion.
In the section labeled 'Return of your Deposit', clearly state the total amount of the security deposit being returned.
List any deductions made from the deposit. Specify each deduction, explaining its purpose, such as repairs or cleaning costs.
Calculate and enter the remaining balance that will be returned to the tenant alongside this letter.
Sign off with your name or that of an authorized agent, ensuring you include a signature line for authenticity.
Finally, indicate how this notice was delivered to the tenant by checking one of the options provided at the bottom.

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We have answers to the most popular questions from our customers. If you can't find an answer to your question, please contact us.

What is the security deposit law in Kansas?

In the USA, landlords generally cannot deduct for normal wear and tear from your security deposit. Normal wear and tear refers to the natural deterioration of a property that occurs over time due to regular use, such as minor scuffs on walls or worn carpet.

How to ask for a deposit back template?

Here are some polite ways to request the return of your security deposit: ``I wanted to follow up regarding the return of my security deposit from my previous rental. As I moved out on (date), Id greatly appreciate if you could review the property condition and send the deposit back at your earliest convenience.

What is a sample letter for return security deposit?

Sample letter: Security deposit letter for full refund Dear [Residents Name], This letter serves as confirmation that your security deposit of $[Amount] is being returned in full. Thank you for leaving the rental property in good condition. Please find the enclosed check for the total amount of your deposit.

What can a landlord deduct from a security deposit in Kansas?

If you owe back-rent, the amount of rent due can be claimed from your security deposit. If you damaged the residence or left it less clean than when you moved in, your landlord can take the cost of repair out of your security deposit. But this condition does not apply to normal wear-and-tear.

What is an example of an itemized deduction from a security deposit?

The Kansas Act Against Discrimination prohibits discrimination in housing on the basis of race, color, religion, national origin, ancestry, sex, disability, or familial status. A landlord cannot abuse their right to enter the premises or use it to harass the tenant.

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What cannot be deducted from a security deposit?

Its essential to know what cannot be deducted from a tenants security deposit. Prohibited deductions include: Normal Wear and Tear: Deductions for minor wear and tear, such as small scuffs on walls or loose doorknobs, are not permitted.