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Preventative Maintenance Agreement - Air Conditioning Equipment 2026

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The document is a Preventative Maintenance Agreement between two parties for the servicing and maintenance of forty-three HVAC units located on specified properties. It outlines the services to be provided, pricing for services, additional labor, replacement parts, freon costs, warranty terms, insurance requirements, indemnity clauses, and conditions for default and termination. The agreement establishes the relationship between the parties as independent contractors and includes provisions for notices, governing law, and assignment.

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Click ‘Get Form’ to open it in the editor.
Begin by filling in the date at the top of the form. This is crucial for establishing the agreement's effective date.
In the first section, enter the names and addresses of both parties involved in the agreement. Ensure accuracy to avoid any legal issues.
Proceed to Section 1, where you will list all HVAC units to be serviced. Refer to Exhibit 'A' for model and serial numbers, ensuring all units are accounted for.
In Section 2, specify the services that will be provided. Check each service box that applies, such as checking air conditioning performance or cleaning filters.
Fill out Section 3 with pricing details per unit and ensure you include any applicable sales tax.
Review Sections 4 through 23 carefully, making sure all terms are understood and agreed upon before finalizing your entries.

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We have answers to the most popular questions from our customers. If you can't find an answer to your question, please contact us.

What is preventive maintenance for an air conditioner?

Replacing or cleaning your air conditioner filters regularly is crucial. Dirty, clogged filters reduce airflow and system efficiency. When airflow is obstructed, dirt can bypass the filter and accumulate on the evaporator coil, reducing its heat-absorbing capacity.

What is the $5000 AC rule?

Basically, the 10% rule states that a preventive maintenance action should be completed within 10% of the scheduled maintenance interval. For example, a quarterly PM every 90 days, should be completed within 9 days of the due date or it is out of compliance.

What are the 7 elements of preventive maintenance?

Testing, servicing, calibration, inspection, adjustment, alignment, and installation are the seven elements of a preventive maintenance plan, which are explained below: Inspection: It is critical to check the condition of assets on a regular basis in order to determine their value and future requirements.

What does HVAC preventative maintenance include?

What Preventive Maintenance On Your HVAC System Involves Check refrigerant levels and inspect for leaks. Clean and straighten condenser coils to ensure proper air flow. Check gas connections for leaks. Tighten all electrical connections. Lubricate all moving parts.

Is AC preventative maintenance worth it?

Having an HVAC technician do maintenance for you will increase the life of your systems components while also detecting problems before they turn into repairs. This will ultimately save you a great deal in the long run. Not to mention, many preventative maintenance agreements offer a discount on parts and labor.

Preventative Maintenance Agreement - Air Conditioning Equipment 2026

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How to use or fill out Preventative Maintenance Agreement - Air Conditioning Equipment

Complete this form in 5 minutes or less

Got questions?

What is preventive maintenance for an air conditioner?

What is the $5000 AC rule?

What are the 7 elements of preventive maintenance?

What does HVAC preventative maintenance include?

Is AC preventative maintenance worth it?

Security and compliance

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Preventative Maintenance Agreement - Air Conditioning Equipment 2026

Here's how it works

How to use or fill out Preventative Maintenance Agreement - Air Conditioning Equipment

Complete this form in 5 minutes or less

Got questions?

What is preventive maintenance for an air conditioner?

What is the $5000 AC rule?

What are the 7 elements of preventive maintenance?

What does HVAC preventative maintenance include?

Is AC preventative maintenance worth it?

hvac maintenance plan template

Security and compliance

hvac preventive maintenance contract

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