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to customize a form in Outlook you first need to show the developer ribbon file options customize ribbon and select developer open the form that you want to customize click on developer and choose design this form make your changes and then publish the form in most cases youll want to publish this to outlook folders publish it to the folder where youre going to use the form type in a name for your form and click publish you can close the form to set that form as the default right click on the folder choose properties and from the when posting to this folder selection choose your new form apply it when you click on in the new appointment form itll show that the form that you had published to delete custom forms you would go to options advanced custom forms click manage forms click the set button and select the folder where you publish the custom form select it and delete it click close to return to outlook
