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how to post prepaid expenses in quickbooks hey there everyone my name is matt holtquist with the quickbooks university uh first thing if this video is helpful please give it a thumbs up like the video share it uh and also subscribe i sure would appreciate that okay so prepaid expenses and especially in quickbooks weamp;#39;re going to walk through how to record these now first you got to understand what prepaid expenses are now when you have an expense that lasts longer than 12 months so think uh insurance or it could be annual dues that you pay all at once some kind of bill that you pay all up front thatamp;#39;s going to last longer than 12 months you want to record as a prepaid expense now there are exceptions for very small amounts that are immaterial but in general you know you want to spread this expense out over the months that they apply to so for example if you pay all of your annual premium for insurance and you pay it in letamp;#39;s say february well then thatamp;#39;s