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Commonly Asked Questions about Non-legal Letter Templates

Send rejection letter. If taking on the client seems like too great of a risk, protect yourself by notifying the client in writing so there is no confusion about representation. Be polite but firm, and abundantly clear. Send the letter by certified mail and retain a copy for the firms records.
The decision to decline a representation is best to communicate that declination in writing. Non-engagement letters should clearly inform the prospective client that the law firm will not represent the prospective client in that matter and that he or she should not rely on the lawyer for any advice or legal action.
A non-engagement letter informs prospective clients that the attorney will not be representing them. Lawyers prepare this type of correspondence to clarify and document the status of the relationship.
After we met yesterday, I reviewed the documents you left with me. I am returning those documents to you with this letter. I appreciate the confidence you have expressed in our firm, however, the firm has decided not to represent you in this matter. [date] .
The lawyer should send a disengagement letter to establish that the relationship is no longer continuing, and to refer the client to another lawyer. In the disengagement letter, the lawyer should warn the client of applicable time limitations, deadlines, and uncompleted investigation or casework.