Corporation Record Keeping

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Commonly Asked Questions about Corporation Record Keeping

How long should as corp keep records?

Most lawyers, accountants and bookkeeping services recommend keeping original documents for at least seven years. As a rule of thumb, seven years is sufficient time for defending tax audits, lawsuits and potential claims.

What is a corporate record book for an LLC?

A corporate records book is the place to keep important corporate papers all in one place, including Articles of Incorporation, bylaws, meeting minutes, the stock certificate ledger, stock certificates, stock certificate stubs, and stock transfer documents.

What is the IRS corporate record retention policy?

Business income and expenses The records should substantiate both your income and expenses. If you have employees, you must keep all your employment tax records for at least 4 years after the tax becomes due or is paid, whichever is later.

How do you maintain a record book?

Make sure your record book is put together neatly and that you check spelling, grammar, and math before it is turned in. Be sure to tell what you learned in each project area throughout the year. Fair goal sheets may be included in the appropriate area.

How do you keep business records?

Use any system you like to keep books and inventory records, as long as you clearly and accurately show your gross income and expenses. Your tax records must back up all the tax deductions and credits you claim on your tax return. Keep careful track of all your income and where it comes from.

How to keep a corporate record book?

The exact requirements will vary from corporation to corporation, but heres a general list to get you started: Articles of incorporation (and any amendments) Corporate bylaws. Corporate meeting minutes. Corporate income tax records. Proof of documents to back up tax deductions. Employment tax records.

Do you need a corporate record book?

All corporations are required by law to maintain a detailed corporate record, and neglecting your record could have rather serious legal repercussions.

What is corporate record keeping?

Put simply, corporate records serve as the official log of the companys decisions and actions. Corporate records must include a copy of the articles of association and company bylaws, the minutes of all shareholder and director meetings, and a stock register for keeping track of stock transactions, if applicable.