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Commonly Asked Questions about Corporate Records Management

A Records Management System (RMS) is a software solution designed to streamline the management, organization, and accessibility of records and documents within an organization. It serves as a centralized platform for creating, storing, indexing, retrieving, and managing records throughout their lifecycle.
The following sections will provide general guidance on the disposition of 4 types of records: Temporary records. Permanent records. Unscheduled records. Records on legal hold.
A corporate records book is the place to keep important corporate papers all in one place, including Articles of Incorporation, bylaws, meeting minutes, the stock certificate ledger, stock certificates, stock certificate stubs, and stock transfer documents.
Records management is the supervision and administration of digital or paper records, regardless of format. Records management activities include the creation, receipt, maintenance, use and disposal of records. In this context, a record is content that documents a business transaction.