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How do I report reimbursed expenses?

Because reimbursements under the accountable plan are not wages and are not taxed, you do not have to report the amount. Do not include the amount with the employee's wages on Form W-2. Instead, report it in Form W-2 box 12 with code L.

What expenses can be reimbursed?

What Expenses Should a Business Cover? Business-related travel. Airfare, train, and/or other transportation expenses should be reimbursed to employees. Meals. Employees should also be reimbursed for meals as part of travel or business-related activities. ... Smartphones. ... Accommodations for travel. ... Training.

What is an expense claim?

Expense Claim is made when employees make expenses out of their pocket on behalf of the company. For example, if they take a customer out for lunch, they can make a request for reimbursement via the Expense Claim form.

What expenses are reimbursable?

Reimbursable expense - What is a reimbursable expense? A reimbursable expense is an expense that a business incurs on behalf of the customer while conducting their business. These expenses may include travel, delivery fees, currency conversion fees, office expenses, and business phone calls.

Do you have to declare travel expenses?

You must report your employees' travel to HM Revenue and Customs (unless it's exempt). You may have to deduct or pay tax and National Insurance on it.

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