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Four types of legal governing documents are typically associated with subdivisions such as iniums and planned developments: the Declaration of Covenants, Conditions and Restrictions (or CCRs), the Bylaws, the Articles of Incorporation, and the Rules.
In simple terms, a condo proxy is a document that allows an owner to appoint someone to represent them at an owners meeting. What this means is that if an owner cannot attend an owners meeting, then the proxy can attend the meeting on the behalf of the owner.
To be valid, a proxy appointment must be in writing, dated, and signed by the shareholder. The proxy appointment is valid for one year or for a specific period as set out in the appointment unless it is revoked or expires earlier.
A proxy form should include the name and contact details of the stakeholder, the name and contact details of the proxy, information about the meetings the proxy will replace the stakeholder at, as well as a signature to make this official.
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