Texas employer new hire reporting form 2025

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What New Hire Paperwork Is Required in Texas? I-9 Employment Verification Form. W-4 Federal Tax Withholding Form. Texas Notice of Paydays. Workers Compensation Coverage Notification. Texas New Hire Reporting.
Tax Report Filing Payment - Forms C-3 C-4 Employer Quarterly Report (Form C-3) includes the total and taxable wage amounts paid in a quarter. Wages List (Form C-4) includes the employee names, Social Security numbers and wage amounts paid in the quarter.
New employees need to fill out a Form I-9 to verify employment eligibility as well as a W-4 for income tax. In states with an income tax, its necessary to fill out a second W-4.
If you report electronically, you must report 12 to 16 days apart, which is about twice a month. You must report all newly hired or rehired employees who live or work in any state. A good rule of thumb is that if the employee is required to fill out a W-4 form, you must report hiring that employee.
Employees fill out the W-4s while employers fill out the W-2. You fill out W-4 forms at the beginning of your employment with a company to determine potential deductions related to marital status, dependents and other personal information that affect how the employer withholds taxes from your pay.