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Pto policy examples shrm

Pto policy template 2026

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The document outlines the Paid Time Off (PTO) policy for full-time employees, detailing how PTO is earned, allocated, and used for vacation, illness, and personal business. It specifies annual PTO rates based on length of service, accrual processes, scheduling requirements, and limits on PTO balance. The policy also addresses procedures for requesting time off, handling sickness or emergencies, holiday pay during PTO periods, and payout of unused PTO upon termination.

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Click ‘Get Form’ to open the PTO policy template in the editor.
Begin by entering your name and employee ID in the designated fields at the top of the form. This personalizes your request and ensures proper tracking.
In the 'PTO Request Details' section, specify the dates you wish to take off. Clearly indicate whether this is for vacation, illness, or personal business.
Next, refer to the 'PTO Balance' area to check your available hours. Ensure that your requested time off does not exceed your accrued balance.
Finally, review all entered information for accuracy before submitting. Click ‘Submit’ to send your request directly to your supervisor for approval.

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What is a standard PTO policy?

How to create a PTO policy Identify all relevant types of leave. Choose a PTO system. Determine employee eligibility. Outline the approval process. Define payout procedures. Explain PTO upon termination. Consider company needs. Ensure legal compliance.

What is an example of a good PTO policy?

Small businesses often keep PTO policies simple because of limited resources. A common approach is offering a fixed number of PTO days per year that cover vacation time, personal time, and sick leave. For example: Full-time employees: 1015 PTO days per year, available after 90 days of employment.