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A request for copies of medical records must be in writing, dated and signed by the person making the request, and include a reasonable description of the records sought. If someone is making a request on your behalf, he or she must provide evidence of the authority to receive the records (such as a power of attorney).
The CMPA generally recommends that you retain medical records for at least 10 years (16 years in British Columbia) from the date of last entry or, in the case of minors, 10 years (16 years in British Columbia) from the time the patient would have reached the age of majority (either age 18 or 19 years).
The VCU Health Department of Health Information Management can provide you with copies of your medical records related to care at a specific facility. To request a copy of your medical record(s), please contact our Health Information Management Department at (804) 828-4423.
HIPAA allows a patient to get almost all records with a few exceptions. These exceptions typically include a provider's psychotherapy notes with impressions rather than diagnoses. In general, if any information may lead to patient harm, a provider may deny the request.
VCU Medical Center used to be known as Medical College of Virginia (MCV), which merged with Richmond Professional Institute in 1968 to create Virginia Commonwealth University. In the 1990s, an authority controlling MCV Hospitals was created called the Medical College of Virginia Hospitals Authority.
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Code of VA § 8.01-413 (B) permits health care entities to charge fees to attorneys, insurers and others authorized by the patient for copies of medical records.
All medical records, either original or accurate reproductions, shall be preserved for a minimum of five years following discharge of the patient. 1. Records of minors shall be kept for at least five years after such minor has reached the age of 18 years. 2.
Medical records maintained by any health care provider as defined in § 32.1-127.1:03 shall be the property of such health care provider or, in the case of a health care provider employed by another health care provider, the property of the employer.
Many people think that their medical records are their own property, but they actually belong to the doctor or hospital that made them. However, the information in the medical records belongs to you, and normally, you have a right to see that information.
How do I request my health records? You or your authorized representative can request access to or copies of your health record by completing the Authorization for the Release of Health Records form and submitting it in person, by fax, or by mail to the Health Record Department at the location where you received care.

richmond health information management center release of information