TUFTS UNIVERSITY Expense Transfer Entry Form 2025

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An expense transfer is a reassignment (transfer) of charges within or between cost centers, internal orders, or WBS elements.
EXAMPLE OF AN EXPENDITURE TRANSFER: We are going to have a transfer from the General Fund (0001) to the Food Safety Fund (0187) for $100,000. Based on the diagram, this is going to be an Expenditure Transfer since the contributing fund is the General Fund and the receiving fund is a special fund.
Also known as a Cost Transfer, an Expense Transfer form is used when a correction needs to be made to a non-salary charge (or revenue posting) that has already been posted to PeopleSoft financials.
A researcher initially charges $1,000 of laboratory supplies to a sponsored research project. Later, its determined that $200 of those supplies were used on another non-sponsored project. To correct this, a cost transfer would be initiated to move $200 of the expense total to a non-sponsored project.
Trading and Profit and Loss account is also an account with Debit and Credit sides. It can be observed that debit balances (representing expenses) and losses are transferred to the debit side of the Trading and a Profit and Loss account and credit balance (representing revenues/gains) are transfered to its credit side.
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Examples of expense type transactions include debit card purchases, credit card purchases, Interac transactions and cheques. Sometimes you will incur expenses that you will pay for at a later time. This is called accounts payable.

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