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If a contractor refuses to provide a W-9, you, as the startup, may be subject to backup withholding. Basically, the IRS wants to get paid, if it looks like the contractor isnt going to do it, you will have to - and the backup withholding rate as of the middle of 2024 is 24%.
Businesses use the information that you provide on a W-9 form for preparing 1099 forms that get sent to you and the IRS. However, the requester has no obligation to file the W-9 with the IRS.
Form W-9 is used by people that pay you to ask for your Social Security number, so they can file an information return with the IRS reporting how much they paid you. Youve filled it out with lots of other places such as your bank Im sure.
Most of the time, a company or financial institution will send you a blank W-9 form to complete before you begin business with them. If you need to issue the form, you can download a W-9 from the IRS website.
If you sold shares and received proceeds of $20 or more during the tax year, you will receive form 1099-B from Computershare. If you sold shares and received proceeds of less than $20 during the tax year, no taxes were withheld, and the transaction only involved fractional shares, you will not receive form 1099-B.
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If you fail to present a completed W9, the payer is required by the IRS to withhold 24% of the payments you generated. This backup withholding serves as a precaution in collecting taxes. Many payers require a completed W9 form before processing payments. It could also result in payment delays.
W9 forms are important because requesters use them to collect the correct Taxpayer Identification Number (TIN) and other information from each required payee to prepare a 1099 form for each calendar year. The payee uses the information to prepare their income tax return for the tax year.
Use Form W-9 to provide your correct Taxpayer Identification Number (TIN) to the person who is required to file an information return with the IRS to report, for example: Income paid to you. Real estate transactions. Mortgage interest you paid.

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