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Reference checking template for hiring new employees - Fair Work ... 2026

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The document is a reference check template provided by The Manager Foundation, designed to guide employers in conducting reference checks for former employees. It includes an opening dialogue, a series of questions to ask referees about the candidate's performance, strengths, weaknesses, and suitability for a new position, as well as closing remarks. Additionally, it contains copyright information and licensing details.

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Click ‘Get Form’ to open the Reference Check Template in the editor.
Begin by filling in your name and organization at the top of the form. This establishes context for the reference check.
In the 'Candidate Name' section, enter the name of the former employee you are checking references for.
Complete the 'Referee’s Details' section by entering the referee's name, position, and company name.
Proceed to ask about their relationship with the candidate and fill in their response regarding direct reporting.
Continue through each question, ensuring to capture detailed responses about performance, strengths, areas for improvement, and overall suitability for the role.
Once all sections are filled out, review your entries for accuracy before saving or sharing the completed document.

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Why are reference checks outdated?

Many companies arent doing reference checks anymore due to the time investment and difficulty in contacting references. Not to mention being caught in potential litigation if a candidate is turned down due to a poor reference.

What am I legally allowed to say in a reference check?

5 Legal Things Employers Can Share During Reference Checks Employment Dates and Job Title. Confirming a candidates start and end dates, along with their official job title, is always safe and commonly expected. Job Responsibilities. Rehire Eligibility. Documented Performance. Reason for Separation (If Supported by Records)

What am I legally allowed to ask in a reference check?

Reference check questions should only be focused on knowledge, skills, abilities, and behaviors required for your specific vacancy and office so that the manager can make an informed hiring decision.

How to conduct a reference check template?

Using a Reference Check Template Business name. References name. References position or title. References contact information. Relationship to the candidate (e.g., supervisor, manager, owner). Date range of employment. Candidates position or title. Job responsibilities.

What can an employer legally say in a reference?

References should not include details of: any adjustments for example reasonable adjustments for a disability. absence records in relation to disability, adoption, maternity or paternity leave. disciplinary records or any investigations unless this is recent and relevant.

How to write a reference check for someone?

How to Write a Reference Check Email What to Include. The name of the candidate. Introduce Yourself. Briefly introduce yourself and your position. Provide Details About the Candidate. Mention the candidates name and the role theyve applied for. Ask Specific Questions. Invite the Reference to Contact You Further.

Reference checking template for hiring new employees - Fair Work ... 2026

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Got questions?

Why are reference checks outdated?

What am I legally allowed to say in a reference check?

What am I legally allowed to ask in a reference check?

How to conduct a reference check template?

What can an employer legally say in a reference?

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How to write a reference check for someone?

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Reference checking template for hiring new employees - Fair Work ... 2026

Here's how it works

How to use or fill out Reference checking template for hiring new employees - Fair Work ... with our platform

Complete this form in 5 minutes or less

Got questions?

Why are reference checks outdated?

What am I legally allowed to say in a reference check?

What am I legally allowed to ask in a reference check?

How to conduct a reference check template?

What can an employer legally say in a reference?

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People also ask

How to write a reference check for someone?

Related links

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