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Heat illness prevention plan for production - Safety on the Set 2026

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  1. Click ‘Get Form’ to open it in the editor.
  2. Begin by entering the 'Production Name' at the top of the form, ensuring you include your Company Name and Show Name.
  3. Fill in the 'Date' field with the current date, making sure to complete a new form for each day temperatures are expected to be 80 degrees Fahrenheit or higher.
  4. Provide the 'Location Address' with complete details including street address and zip code to assist emergency personnel.
  5. In the 'Nearest Hospital Information' section, enter all relevant details about the nearest hospital, including name, address, and phone number.
  6. Complete the 'Set Medic Information' section with the medic's name, phone number, and exact location of their station.
  7. List locations of shaded rest areas and water stations where employees can cool down and hydrate effectively.
  8. Check off any additional accommodations that apply, such as hats or misting fans, in the designated section.
  9. Finally, provide any additional directions for emergency personnel to ensure they can locate your site quickly if needed.

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It requires employers to adopt safety measures when indoor temps docHub 82 degrees Fahrenheit. But federally, there are no specific limits.
Cal/OSHA requires that when temperature in the workplace exceeds 80 degrees, shade structures must be erected if no other shade is readily available.
Tips for preventing heat illness Drink 1 cup of cool water every 20 minutes even if you arent thirsty. For longer jobs, drinks with electrolytes are best. Avoid energy drinks and alcohol. Find shade or a cool area for rest breaks that allow your body to recover.
On July 23, 2024, the OAL granted Cal/OSHAs request, issuing its approval and making the regulation effective immediately. The new regulation takes effect whenever employees are present in any indoor working space and the temperature docHubes 82F or higher.
The Heat Illness Prevention Plan includes the following: Procedures for providing sufficient water. Procedures for providing access to shade. High-heat procedures.

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Provide unscheduled rest breaks and require work/rest periods. Its difficult to quantify specific breaks for specific scenarios in states covered by federal OSHA, so a best practice is requiring rest breaks of up to five minutes in shade every hour, or 10 minutes every two hours, when temperatures are above 87.8F.
Under the proposed Heat Illness Prevention Act of 2025, the secretary of labor would be required to promulgate a standard directing employers to implement, at their expense, safety and health measuresincluding engineering controls, administrative adjustments, personal protective equipment, health protocols, training,

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