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Application for authority to dispose of local records

Records disposal certificate 2025

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The document is a Records Disposal Certificate used by agencies in Illinois to request approval for the disposal of records. It outlines the necessary steps for completion, including filling in application details, listing record series titles, and certifying compliance with reproduction standards for microfilmed or digitized records. The form must be submitted to the Local Records Commission at least 60 days prior to the intended disposal date.

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Versions	Form popularity	Fillable & printable
2018	4.8 Satisfied (152 Votes)
2008	4.4 Satisfied (281 Votes)

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How do I dispose of records in Illinois?

In Illinois, no public record may be disposed of without the approval of the appropriate records commission. For information about the procedures to dispose of state records call 217-782-2647. To dispose of local government records call 217-782-7075. You may also contact our office through mail, fax, or email.

What is a certificate of disposal?

A Certificate of Destruction (COD), sometimes called a Certificate of Disposal, is an official document issued by a licensed hazardous waste disposal company. It verifies the complete, final, and irreversible destruction of hazardous waste.

How do I dispose of old medical records?

Options for Destroying Medical Records In-House Shredding: If you decide to destroy medical records in-house, a HIPAA-compliant cross-cut shredder is recommended. Burning: While burning guarantees the complete destruction of paper records, it is not an eco-friendly option.

What is the best way to dispose of records?

Trash Disposal: If the records are damaged and cannot be recycled or repurposed, they can be disposed of in the regular trash. To prevent them from being reused, consider breaking them into pieces. Safe Disposal: Phonograph needles are often made of metal and can be hazardous due to their sharp tips.

What is a record disposal?

Disposal refers to the disposal of the record whether by physical destruction or transfer to the University Archives at the end of its retention period.