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Most people are not subject to federal backup withholding. You fail to furnish your taxpayer identification number on Form W9. You provide the wrong taxpayer identification number. You ignore notices from the IRS claiming that you have under reported interest or dividend income on your tax return.
Most American citizens are exempted from backup withholding so long as their tax identification number (TIN) or social security number is on file with their broker, and corresponds with their legal name. Retirement accounts and unemployment income are also exempted.
When it applies, backup withholding requires a payer to withhold tax from payments not otherwise subject to withholding. You may be subject to backup withholding if you fail to provide a correct taxpayer identification number (TIN) when required or if you fail to report interest, dividend, or patronage dividend income.
You should not be subject to backup withholding if you provide your correct TIN/SSN, make the proper certifications, and report all your taxable interest and dividends on your tax return to the IRS.
CP2100 and CP2100A notices are sent twice a year; an initial mailing in September and October and a second mailing in April of the following year. The notices inform payers that the information return is missing a Taxpayer Identification Number (TIN), has an incorrect name or a combination of both.
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The IRS notifies the payer that the TIN you gave is incorrect. The IRS notifies the payer to start withholding on interest or dividends because you have underreported interest or dividends on your income tax return. The IRS will do this only after it has mailed you four notices over at least a 120-day period.
The B Notice creates potential backup withholding exposure, incorrect filing penalties, and potentially an IRS Form 1099 audit. B Notices are sent to IRS Form 1099 filers who've submitted a name and taxpayer identification number (TIN) combination that doesn't match the IRS database.
Who's exempt from Backup Withholding Taxes? U.S. citizens or resident aliens are considered exempt from backup withholding if their reported name and Social Security Number matches the IRS records.

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