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Even LLCs with no employees or those who havent paid wages during the quarter are required by the IRS to report zero taxes on Form 941.
So, Form 1040-ES needs to be filed when you do not have an employer withholding these taxes from you. In contrast, Form 941 is the form that shows the IRS how much tax you, as an employer, withheld from each employees paycheck.
Two of these forms, 940 and 941, are related to employment taxes. Form 940 is used to report federal unemployment taxes, while Form 941 is used to report Medicare, Social Security, and federal income tax withholding.
What is IRS Form 941? IRS Form 941 more commonly known as the Employers Quarterly Federal Tax Return is the form your business uses to report income taxes and payroll taxes withheld from your employees wages. It also provides space to calculate and report Social Security and Medicare taxes.
Form 941, Employers Quarterly Federal Tax Return, reports wage withholding to the IRS for income taxes, the employees share of Social Security and Medicare (FICA) taxes, and the employers share of FICA. IRS Form 941: 2025 Guide Filing Instructions - Paychex paychex.com articles payroll-taxes for paychex.com articles payroll-taxes for
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What is IRS Form 941? IRS Form 941 more commonly known as the Employers Quarterly Federal Tax Return is the form your business uses to report income taxes and payroll taxes withheld from your employees wages. It also provides space to calculate and report Social Security and Medicare taxes. What Is Tax Form 941, And Who Needs To File It? | CO uschamber.com tax-form-941-explained uschamber.com tax-form-941-explained
As a business owner, youre responsible for collecting payroll taxes from your employees using Form 941 and paying those taxes to the government. Failing to do so can result in the Internal Revenue Service (IRS) placing a lien on your business property.
California has four state payroll taxes: Unemployment Insurance (UI) and Employment Training Tax (ETT) are employer contributions. State Disability Insurance (SDI) and Personal Income Tax (PIT) are withheld from employees wages.
Employers use Form 941 to: Report income taxes, Social Security tax, or Medicare tax withheld from employees paychecks. Pay the employers portion of Social Security or Medicare tax.
Youre required to file a separate Form 941 for each quarter (first quarter - January through March, second quarter - April through June, third quarter - July through September, fourth quarter - October through December). Form 941 is generally due by the last day of the month following the end of the quarter.

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