Form 9401-2025

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Seasonal businesses only need to file for the quarters in which they are operating. Businesses that hire farm workers or household employees, such as a maid, also dont need to file Form 941. And if your business pays less than $1,000 in employment tax in a given tax year, youll need to file Form 944 instead.
Employers use Form 941 to: Report income taxes, Social Security tax, or Medicare tax withheld from employees paychecks. Pay the employers portion of Social Security or Medicare tax.
Who Must File? File Schedule B if youre a semiweekly schedule depositor. Youre a semiweekly schedule depositor if you reported more than $50,000 of employment taxes in the lookback period or accumulated a tax liability of $100,000 or more on any given day in the current or prior calendar year.
You must fill out this schedule and attach it to Form 941 if youre a semiweekly schedule depositor or became one because your accumulated tax liability on any day was $100,000 or more.
Use Schedule B (Form 1040) if any of the following applies: You had over $1,500 of taxable interest or ordinary dividends. You received interest from a seller-financed mortgage and the buyer used the property as a personal residence. You have accrued interest from a bond.
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If you earn $1,500 or less in total interest and dividend income during the year, you still have to pay tax on those amounts even though you dont file a Schedule B. Enter the total amount of dividend and interest payments from your 1099s directly on the appropriate line of your personal income tax return.
Form 940 deals exclusively with the Federal Unemployment Tax (FUTA), which is not withheld from employees wages. Employers pay FUTA tax based on the wages they pay to employees. Form 941 reports payroll taxes, which include federal income tax withholding, Social Security tax, and Medicare tax.
Each year, every business with employees must file Form 940 to compute the amount of unemployment tax that must be paid on the federal level. This payroll tax is based on the first $7,000 of each employees wages (including owners of S corporations who receive a salary for work performed for their businesses).

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